Gravity Forms Export | Fervor Coding

Alright! Buckle up, because we’re about to dive into the gravity-defying (pun 100% intended) world of exporting Gravity Forms settings from one WordPress site to another. Whether you’re cloning a form masterpiece or just want consistent settings across your sites, this step-by-step tutorial has got you covered.

🎯 Goal:

Export a form (and its settings) created with Gravity Forms on one WordPress site and import it to another.

🧰 What You’ll Need:

Two WordPress websites (source & destination).
Gravity Forms plugin installed on both sites.
Admin access to both sites.

🚀 Step-by-Step Tutorial

✅ Step 1: Log Into the Source Site

Go to your WordPress Dashboard.
Navigate to Forms > Import/Export (in the Gravity Forms menu).

🎒 Think of this like packing your form’s suitcase before a trip.

✅ Step 2: Export the Form

Click on the Export Forms tab.
Select the form(s) you want to export by ticking the checkbox.
Hit the Download Export File button.

This will download a .json file. That file is your form’s brain — it contains the structure, settings, fields, and configurations.

✅ Step 3: Go to the Destination Site

Head over to the second WordPress site (where you want the form to go).
Navigate to Forms > Import/Export again.

✅ Step 4: Import the Form

Click on the Import Forms tab.
Click the Choose File button and select the .json file you exported earlier.
Hit Import.

🛬 Your form has now landed safely in its new home!

🧙‍♂️ Bonus Tips!

Field values (like dropdown options) and form logic will all be preserved. 🎉
Entries (form submissions) are not included in the export. For those, use the Export Entries tab instead.
If you’re migrating multiple forms, you can select them all at once during export.
Styling might not carry over if it was added via custom CSS in your theme — so keep an eye out.

🧩 Optional: Export Form Entries Too

Want the actual submissions as well?

On the source site, go to Forms > Import/Export > Export Entries.
Select the form and desired fields.
Export as a CSV.
On the destination site, you can’t directly import entries, but you can use add-ons like GravityImport (third-party plugin) if needed.

Absolutely, let’s add a Bonus Section for the one-form import scenario — short, sweet, and extra useful!

🎁 Bonus Section: Just Import One Form, Please!

If you’re only moving a single form, here’s the ultra-streamlined, no-fluff version:

✅ Export That One Form

On your source site, go to: Forms > Import/Export > Export Forms
Select just that one form by ticking its checkbox.
Click Download Export File.

Boom! You’ve got your .json file.

✅ Import It Like a Pro

On the destination site, head to: Forms > Import/Export > Import Forms
Click Choose File and select the .json file you just downloaded.
Hit Import.

Done. One form. One mission. One success story. 🏆

🧠 Pro Tip: After import, double-check the form’s notifications and confirmations — sometimes email addresses or URLs need a tweak to fit the new site’s setup.

Gravity Forms is like the Swiss Army knife of WordPress forms. Let’s explore some fun, powerful, and just plain cool stuff you can do:

🎉 1. Create Interactive Quizzes

Turn your form into a mini game! Add:

Multiple choice questions
Auto-grading with the Quiz Add-On
Score-based results or messages

👉 Great for personality quizzes, trivia, or lead gen with flair.

🧠 2. Conditional Logic = Form Magic

Make forms that respond like a choose-your-own-adventure:

Show/hide fields based on user answers
Display custom thank-you messages
Send different email notifications

Like: If they say they love cats → show a cat GIF field. 🐱

🛍️ 3. Build a Mini Store

With the Product, Option, and Total fields, you can:

Create simple order forms
Add prices, quantities, and shipping
Take payments using Stripe or PayPal add-ons

Boom: Instant order form without a full eCommerce setup.

📅 4. Appointment or Booking Forms

Use date pickers, time fields, and add some conditional logic to:

Book appointments
Register for events
Let users pick available time slots

Add-ons like GravityView or GravityCalendar can take this to the next level.

🔁 5. Multi-Page Forms with Progress Bars

Break long forms into manageable steps:

Add page breaks
Customize the progress bar
Show a summary before submission

This reduces drop-offs and makes big forms less intimidating.

🔄 6. Save and Continue Later

Enable this for longer forms, so users can:

Save their progress
Come back to finish it later

Great for job applications or complex requests.

🤖 7. Auto-Populate Fields from the URL

Use query strings like ?name=Alex to prefill form fields.

Perfect for personalized marketing emails or landing pages!

🔐 8. Restrict Forms by User Role

Only want logged-in users or admins to access certain forms? Done.

Use built-in settings or plugins like Members
Show different fields to different roles

Useful for member portals or admin-only tools.

💌 9. Fancy Notifications & Auto-Responses

Personalize emails with merge tags (like {Name:1})
Add dynamic content
Notify multiple recipients based on form input

🧙‍♂️ 10. Form Wizardry with Add-Ons

Some absolute power-ups:

Gravity PDF – auto-generate PDFs of submissions
Gravity Flow – full workflow automation
Zapier Add-On – connect to 5,000+ apps
Webhooks Add-On – for custom integrations